{"id":6790,"date":"2017-11-21T17:12:01","date_gmt":"2017-11-21T17:12:01","guid":{"rendered":"https:\/\/focusme.com\/?p=6790"},"modified":"2024-04-25T12:49:52","modified_gmt":"2024-04-25T11:49:52","slug":"time-management-app","status":"publish","type":"post","link":"https:\/\/focusme.com\/blog\/time-management-app\/","title":{"rendered":"The 15 Biggest Challenges to Successful Time Management, and How to Get Over Them"},"content":{"rendered":"\t\t
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Life is full of challenges, and those that affect your time are particularly insidious. Consider these problems and solutions (including a time management app!) to make life better.<\/h2>\n

So, you\u2019ve heard maybe a time management app is the key to all your productivity woes, but you\u2019re not \u2026 quite \u2026 convinced. How can a little piece of plastic and metal (your phone) really help you to get over one of the greatest challenges in life (your desire to watch Netflix and eat Chips Ahoy)?<\/p>\n

True, a productivity app isn\u2019t the entire answer \u2013 though it is a key piece of the puzzle, as we\u2019ll discuss later. In the meantime, many solutions exist to your time management woes. Let\u2019s take a look at those challenges individually, then discuss proactive solutions to each. Get ready to get more done, make measurable strides toward your goals and feel better about yourself. Oh, and what the heck, how about making time to binge-watch some Stranger Things, too?<\/p>

Download this article as a PDF<\/a><\/h2>\n

\"Time<\/p>\n

First, let\u2019s identify and tackle your obstacles one by one. Do any of these sound familiar?<\/p>\n

#1: Letting Distractions Run Your Life<\/strong><\/h3>\n

Distractions are ever-present. When you\u2019re in class, you want to get a jump on that next assignment. At home, you need to make those muffins for kid lunches. At work, it\u2019s tempting to start the grocery list. When you give in to distractions, though, you give in to the myth of multitasking<\/a>, which is really less effective than you think. Believe it or not, you will get more done and feel saner if you focus solely on the task at hand.<\/p>\n

Usually, it\u2019s not as easy as a strident declaration of \u201cnow I will focus!\u201d You’ve got to take action. Turn off your phone. Close your door. Use an app to manage the websites to which you have access. Dedicate a time in your planner to make those muffins. Speaking of planners\u2026<\/p>\n

#2: Not Using a Planner<\/strong><\/h3>\n

This speaks for itself, does it not? Here\u2019s the problem: Too many people treat using a planner as something that either works for \u201cpeople\u201d or doesn\u2019t. In fact, using a planner is a skill that can be difficult to master, and many people don\u2019t get it down in high school or even college. But if you think about it like that \u2013 as a learned skill rather than a talent you don\u2019t have \u2013 you\u2019ll do much better in life.<\/p>\n

#3: Using Too MANY Planners<\/strong><\/h3>\n

\u201cBut I use a planner!\u201d you cry, offended at the previous step. So, let\u2019s rephrase. If you\u2019re not using one dedicated planner, you\u2019re creating some serious time management issues for yourself. Think about it. If you write every task down faithfully, but record them using a paper planner, your phone, G-Cal, on old receipts and occasionally the back of your hand, that\u2019s almost as bad as just relying on your memory.<\/p>\n

Instead, choose a single planning system. This includes a main calendar with room for a to-do list and a mobile catchall for when you\u2019re not at your calendar. For instance, you might use Outlook to track events and tasks. But then maybe you use an app on your phone while you\u2019re out and about to catch the little things that come up. When you get back to your calendar, you can transfer them right away.<\/p>\n

#4: Doing an Hourly Web Roundup<\/strong><\/h3>\n

Research shows that getting a Facebook like, earning a new follower on Instagram, or seeing a new email in your inbox all deliver hits of dopamine. These little pings may give you that high for a minute, then drop you back down to where you were, likely making you want even more. If you\u2019re guilty of the hourly web roundup \u2013 checking five social media platforms, popping in on all your email inboxes, looking up your favorite blogger, etc. \u2013 you could be wasting tons of useful time.<\/p>\n

You might benefit from a website blocker to help you stay away from the worst offenders. You can configure it to block websites that serve no useful purpose. (No one needs Dlisted when they\u2019re studying, sorry.) But you can still access sites you do need to use.<\/p>\n

#5: Not Getting Enough Sleep<\/strong><\/h3>\n

You know sleep is important, but you might not know how to do anything about it. \u201cGet more sleep!\u201d is a vague intangible that doesn\u2019t help you understand how to make the necessary changes. Start with micro-habits, striving to make just one small change at a time. Set your alarm half an hour earlier to convince your body to go to bed that much earlier each night. Take electronics out of your room. Stop looking at screens half an hour before you turn in. Little by little, you can update your \u201csleep hygiene\u201d to ensure better rest every day.<\/p>\n

#6: Failing to Understand Your Circle of Competence<\/strong><\/h3>\n

Understanding your circle of competence is huge. You are good at certain things; you are not good at other things. Knowing which is which prevents you from pouring tons of time and energy down the drain as you struggle to do what you\u2019re not meant to do.<\/p>\n

The good news is that other people are also good at certain things, and many of those things are the same ones you’re not so good at. Rather than stressing yourself out trying to shore up your weaker areas, it makes more sense to outsource. Not only does outsourcing allow you to spend your time doing what you do best; it also yields far better results. Even better news: It’s never been easier to find people who are practically superheroes when it comes to handling those outsourced tasks for you. Help is just a web search away.<\/p>\n

#7: Reacting Instead of Acting<\/strong><\/h3>\n

Most people react immediately to a phone call, text, new app alert or human request for attention. To solve this challenge, you might want an app lock that save all these distractions for later. Then, you can respond thoughtfully. Doing so turns reactions into actions, which puts you back behind the wheel.<\/p>\n

#8: Leaving Projects Unfinished<\/strong><\/h3>\n

Leaving projects unfinished kills overall productivity. But it also drains morale. Most projects you start likely have the potential to add meaning and happiness to your life. Instead of letting them slide off into the ether, use a productivity app to keep you on track.<\/p>\n

#9: Paying Too Much for Apps You Don\u2019t Use<\/strong><\/h3>\n

There are plenty of options when it comes to a productivity app or web blocker. It\u2019s not a lack of choices that makes using them challenging; it\u2019s that they don\u2019t give you enough choice. Many of them have too little built-in flexibility. They force you to reboot your computer if it turns out you really need access to a certain site or app on short notice. Unfortunately, this can work against you. After all, needy clients are real. Last-minute study dates are real. Forgetting to download that PDF is real.<\/p>\n

When you pay too much for apps that don\u2019t work properly, you create two negative outcomes. First, you don\u2019t reap the benefits of a truly useful web blocker. Second, you may decide that apps just don\u2019t work and give up trying to find one that does. No Bueno.<\/p>\n

#10: Eating Poorly<\/strong><\/h3>\n

When you can\u2019t think, you can\u2019t use your time well. Pretty simple equation. Yet, many people ignore this. They down a sextuple espresso (yeah, they exist) and a donut. Then they expect that combo to tide them through till lunch. Nope. You need long-burning calories: leafy greens, fatty nuts, whole grains, and fibrous fruits. Coke Zero need not apply.<\/p>\n

#11: Not Saying No<\/strong><\/h3>\n

Saying no is a tough skill, and most of us stink at it. We want to help. We want to please. But “current you” is a terrible predictor of what “future you” will be able to handle. So, you have to assume the answer is that you have less availability than you think. Start saying no to what doesn\u2019t matter, doesn\u2019t fuel you, or just really doesn\u2019t sound fun.<\/p>\n

#12: Skipping Commitments<\/strong><\/h3>\n

At first blush, turning down an invitation you really ought to follow through on (your mom\u2019s birthday matters, even during finals week) or canceling last minute on a girls\u2019 night might seem like a time-saver. But this is a short-sighted approach.<\/p>\n

Usually, when we skip something we know we shouldn\u2019t, the feelings of guilt and anxiety pile up fast. What was supposed to be productive work time turns into a steaming cauldron of regret and contrition. You spend more time gnashing your teeth and trying to make up for it than you do getting anything done. Want to manage your time well? Decide on commitments ahead of time; then show up.<\/p>\n

#13: Not Celebrating Wins<\/strong><\/h3>\n

Wins are important! When you give them a bare nod and move on, you fail to acknowledge the importance of what you\u2019re striving for properly. This habit dilutes your enthusiasm for current projects, classes, and responsibilities. In the end, you drag your feet, dawdle, procrastinate and otherwise waste your time. Want to use time better? Start by making a big ole\u2019 deal out of what you do accomplish.<\/p>\n

#14: Allowing Interruptions<\/strong><\/h3>\n

This is similar to letting distractions run your life. However, it’s specifically related to people and how you let them treat you. That\u2019s not to say you should ignore a study buddy who needs your attention. Or that you should blow off a friend who\u2019s going through a bad breakup when you\u2019re busy. But you can\u2019t always be at others\u2019 beck and call, or you\u2019ll never get anything done.<\/p>\n

You can fix this in one of two ways. You can set very clear times during which you are unavailable to friends, family, coworkers, and colleagues, but offer alternatives, so they feel heard and respected. Or, provided you\u2019re not ditching responsibility, you can disappear somewhere people won\u2019t look. Maybe go to a coffee shop, library, or a little-used hideaway \u00e0 la the Shrieking Shack in Hogsmeade. (And if you figure out how to get to Hogsmeade, call us.)<\/p>\n

#15: Not Using a Time Management App<\/strong><\/h3>\n

You knew this was coming. We really do believe that a time management app can help you fix that time management problem. If you lack focus and management skills, the very first step is to remove distractions. (See? It was the first step above. #proof.) Choose an app that lets you block sites you don\u2019t need, lets you access ones you do, schedules breaks so you remain productive, and otherwise adds to your productivity and success. Easy, right?<\/p>\n

\"Time<\/p>\n

Ready for access to a time management app that actually works for you instead of against you? Don\u2019t wait any longer. Click the handy little link below and get more done than you thought humanly possible.<\/strong><\/p>\n

Gimme the app now!<\/a><\/strong><\/p>

Download this article as a PDF<\/a><\/h2>\n

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Life is full of challenges, and those that affect your time are particularly insidious. Consider these problems and solutions (including a time management app!) to make life better. So, you\u2019ve heard maybe a time management app is the key to all your productivity woes, but you\u2019re not \u2026 quite \u2026 convinced. How can a little […]<\/p>\n","protected":false},"author":2100,"featured_media":6794,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[36],"class_list":["post-6790","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-productivity","tag-time-management-app"],"yoast_head":"\nTime Management App | 15 Biggest Time Management Challenges<\/title>\n<meta name=\"description\" content=\"Wondering how to finally kick those bad time management habits? 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